Supplier Process Software Unified Across Four Functions
Onboarding, documents, performance, risk and quality stop being four partial views of the same supplier.
It starts here
A request, supplier response, due date, quality event or data condition starts the workflow instead of an email starting a conversation.
Proconomy runs
- TriggerWork enters the governed record
- AgentThe agent gathers what the decision needs
- RuleRules decide what may happen next
- AgentThe agent executes the authorised work
- HumanImportant decisions return to people
- SystemThe approved outcome reaches the system of record
- RecordThe complete history is retained
What changes. And what stays exactly where it is.
Work enters the governed record
What happens
A request, supplier response, due date, quality event or data condition starts the workflow instead of an email starting a conversation.
Today
- Four functions, four processes, four partial records.
- Evidence chased separately by each function.
- Expiry tracked in a spreadsheet.
- Quality standing invisible to the sourcing decision.
The agent executes the authorised work
What happens
Events are prepared, eligible suppliers invited, responses chased and made comparable, drafts produced and approvals routed.
Under governed execution
- One governed process with four retained approval rights.
- Evidence collected once and validated against requirements.
- Expiry chased before it lapses.
- Quality standing visible where suppliers are selected.
The parts that deliver this. Each one governed the same way.
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01
Supplier management
Onboarding, qualification, documents and the supplier 360 record.
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02
Supplier portal
One place for suppliers to submit, respond and maintain their information.
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03
Supplier quality management
Corrective action, audits and change control connected to supplier standing.
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04
Sourcing & RFx
Uses supplier standing to determine who may be invited to compete.
Important decisions return to people
What happens
Commercial awards, contractual acceptance, supplier status and out-of-policy situations reach a named person.
Every part above runs the same governed sequence. This is where it stops for a person.
See exactly where it runs. And exactly where it stops for you.
How every workflow on this page runs. One stage waits for a person.
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Trigger
Work enters the governed record
Nothing depends on a person noticing an inbox.
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Agent
The agent gathers what the decision needs
Work arrives decision-ready rather than partially formed.
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Rule
Rules decide what may happen next
The route is chosen by policy, not by who received the request.
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Agent
The agent executes the authorised work
Routine work progresses without a buyer moving every step.
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Human
Important decisions return to people
Authority stays exactly where your policy puts it.
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System
The approved outcome reaches the system of record
No manual re-entry, and the ERP stays authoritative.
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Record
The complete history is retained
A decision can be explained long after it was made.
Work enters the governed record
The agent gathers what the decision needs
Rules decide what may happen next
The agent executes the authorised work
Important decisions return to people
The approved outcome reaches the system of record
The complete history is retained
Seen enough?
See this running on one of your own workflows, with your policy and your thresholds applied.
Someone from client success replies, not a sales sequence. The assessment asks for no email.
Answer “who approved this, and why” in seconds. Not in weeks.
Routing agent
- Classify a request
- Permitted
- Request missing data
- Permitted
- Select buying route
- Permitted
- Approve above band
- Not permitted
Allowed actions
You list what each agent may do, and the most it can spend. You set both for every business unit.
Checkpoints that cannot be bypassed
Important decisions return to the people your policy names, and no configuration removes them.
Reconstructable
- Original request text
- Retained
- Rule that fired
- CAT-DRV-02
- Approvals and approvers
- Recorded
- Purchase order
- Written to ERP
You can pull the trail for any order, without reading a mailbox
Evidence without a separate tracker
Every action is attributed to an actor and the permission that allowed it, you can pull the trail for any order.
How this is adopted. One workflow at a time.
Map the requirement sets by entity
Documenting what each entity and industry actually requires is the substantive configuration work.
Onboard through the portal from day one
Collecting evidence once, at source, is what removes the duplicated chasing.
Move reviews from sequential to parallel
Most onboarding the time it takes is queueing between functions, not the reviews themselves.
Connect quality standing to eligibility last
Once the record is trusted, letting it influence sourcing eligibility is a small configuration change with a large effect.
Where this already runs. In operations like yours.
- Industrial services and engineered products An industrial group unifies procurement across 18 operating companies 18 operating companies under one group 18 operating companiesOne group-level viewERP retained Read the story
- Automotive and mobility A global automotive manufacturer sees supplier risk beyond tier one Large, complex supplier network spanning tier one to tier N Tier 1 to tier N mappedOne supplier recordShared scorecards Read the story
Bring the workflow this describes. Not a vendor scenario.
One of your own processes, including the part that usually goes wrong. You will see where the agents act, where the platform stops, and what it leaves on the record.
Someone from client success replies, not a sales sequence. If we are not a fit we will say so on the first call.
Not ready to talk to anyone?
Fair enough. Both of these work without giving us your email.