Supplier Management Software for Regulated Manufacturing
The right controls for this supplier, this entity, this purchase.
It starts here
A sourcing event, plant need or engineering decision creates the supplier request with its intended use.
Proconomy runs
- TriggerA new supplier is requested
- RuleIndustry, entity and category requirements are selected
- AgentThe supplier submits information and evidence
- AgentCompleteness and validity are checked, and reviews run in parallel
- HumanExceptions return to people
- SystemThe approved supplier record is created
- RecordThe record stays current
Four teams asking in turn. Or one governed sequence.
A new supplier is requested
What happens
A sourcing event, plant need or engineering decision creates the supplier request with its intended use.
Requirements chosen by rule
Industry, entity, category and purchase type decide what this supplier must provide.
Completeness and validity are checked, and reviews run in parallel
What happens
Finance, risk, quality and procurement reviews are routed simultaneously with reminders.
Suppliers submit at source
Company, banking, compliance and quality information entered once, by the supplier.
The record stays current
What happens
Document expiry, performance scores, risk changes and quality actions keep the supplier 360 view live.
Reviews run in parallel
Finance, risk, quality and procurement assess simultaneously, each keeping its own approval.
Collected at onboarding. Or maintained continuously.
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01
Documents chased before they lapse
Expiring certificates are pursued ahead of the date, not discovered in an audit.
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02
One supplier, one picture
Commercial, risk, performance and quality context in the view where the decision is made.
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03
Approval scope is explicit
Cleared for one entity and category does not silently mean cleared for the group.
Industry, entity and category requirements are selected
What happens
Qualification criteria, required documents, quality agreements and financial checks are set by rule.
The supplier submits information and evidence
What happens
Through the supplier portal the supplier provides company, banking, compliance and quality information with supporting documents.
Completeness and validity are checked, and reviews run in parallel
What happens
Finance, risk, quality and procurement reviews are routed simultaneously with reminders.
See exactly where it runs. And exactly where it stops for you.
Seven stages, each with a control you can point at. One of them waits for a person.
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Trigger
A new supplier is requested
Requirements are known before the supplier is contacted.
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Rule
Industry, entity and category requirements are selected
The right controls apply to the right supplier.
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Agent
The supplier submits information and evidence
Less rekeying and fewer document chases.
-
Agent
Completeness and validity are checked, and reviews run in parallel
Faster activation without collapsing separate accountabilities.
-
Human
Exceptions return to people
Lower risk of using an unqualified supplier.
-
System
The approved supplier record is created
Buyers can act on a supplier the organisation has actually cleared.
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Record
The record stays current
Audit readiness without a separate expiry spreadsheet.
A new supplier is requested
Industry, entity and category requirements are selected
The supplier submits information and evidence
Completeness and validity are checked, and reviews run in parallel
Exceptions return to people
The approved supplier record is created
The record stays current
Seen enough?
See Supplier management run on one of your own supplier management workflows, including the part that usually goes wrong.
Someone from client success replies, not a sales sequence. The assessment asks for no email.
Answer “who approved this, and why” in seconds. Not in weeks.
Routing agent
- Classify a request
- Permitted
- Request missing data
- Permitted
- Select buying route
- Permitted
- Approve above band
- Not permitted
Authority written down
Each agent carries an enumerated permitted-action set and a value ceiling you configure per entity.
Checkpoints that cannot be bypassed
Consequential decisions return to the people your policy names, and no configuration removes them.
Reconstructable
- Original request text
- Retained
- Rule that fired
- CAT-DRV-02
- Approvals and approvers
- Recorded
- Purchase order
- Written to ERP
Retrievable per transaction, without reading a mailbox
Evidence without a separate tracker
Every action is attributed to an actor and the permission that allowed it, retrievable per transaction.
What we need from you. Less than you think.
Requirement sets per entity and category
What each entity genuinely requires before a supplier can be used there. This is the substantive work.
Your existing supplier list, honestly assessed
Which suppliers are current, which are stale, which are duplicates.
Named reviewers in each function
Finance, risk, quality and procurement each keep their own approval right.
Work with your existing tools.
Proconomy connects to the systems you already run. The ERP stays the system of record.
Where this already runs. In operations like yours.
- Industrial services and engineered products An industrial group unifies procurement across 18 operating companies 18 operating companies under one group 18 operating companiesOne group-level viewERP retained Read the story
- Automotive and mobility A global automotive manufacturer sees supplier risk beyond tier one Large, complex supplier ecosystem spanning tier one to tier N Tier 1 to tier N mappedOne supplier recordShared scorecards Read the story
Bring us a real Supplier management problem. Not a vendor scenario.
Not a vendor scenario — one of yours, including the part that usually goes wrong. You will see where the agents act, where the platform stops, and what it leaves on the record.
Someone from client success replies, not a sales sequence. If we are not a fit we will say so on the first call.
Not ready to talk to anyone?
Fair enough. Both of these work without giving us your email.