Procure-to-Pay Software That Keeps Your ERP
Your buyers should not be typing into two systems.
It starts here
Catalogue items, contracted suppliers and preferred agreements are presented ahead of open buying.
Proconomy runs
- RuleGuided buying makes the compliant path the easiest path
- AgentA complete, policy-ready requisition is assembled
- HumanFinancial authority approves within the delegation of authority
- SystemThe approved outcome is written back to ERP
- SystemStatus is available without asking procurement
- AgentReceipt and invoice exceptions route with context
- RecordThe purchase record stays complete
Policing off-contract buying. Or making compliance quicker.
Guided buying makes the compliant path the easiest path
What happens
Catalogue items, contracted suppliers and preferred agreements are presented ahead of open buying.
Guided buying
Catalogue items, contracted suppliers and preferred agreements shown ahead of open buying.
The approved outcome is written back to ERP
What happens
The requisition or purchase order is created in the ERP with the approved values.
Requisitions that arrive complete
Contracted price, cost centre, delivery point and tax treatment already applied.
The purchase record stays complete
What happens
Request, approval, order, receipt, exception and resolution remain linked.
Approvals inside your delegation of authority
By value, cost centre and entity, with reminders and escalation.
Approved outcome. Purchase order, without retyping.
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01
Approved outcomes written back
The purchase order is created in your ERP with the approved values. Nobody retypes it.
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02
Failures surfaced, not swallowed
A failed write-back is an owned exception with the retry position shown.
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03
Status without asking procurement
Requesters and plant teams see order status and delivery exceptions themselves.
Guided buying makes the compliant path the easiest path
What happens
Catalogue items, contracted suppliers and preferred agreements are presented ahead of open buying.
A complete, policy-ready requisition is assembled
What happens
Contracted pricing, cost centre, delivery point, tax treatment and required data are applied.
Receipt and invoice exceptions route with context
What happens
Quantity, price and receipt mismatches go to the right owner with the order, contract and receipt history attached.
See exactly where it runs. And exactly where it stops for you.
Seven stages, each with a control you can point at. One of them waits for a person.
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Rule
Guided buying makes the compliant path the easiest path
Less maverick spend and fewer buyer interventions.
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Agent
A complete, policy-ready requisition is assembled
Faster purchase initiation within financial control.
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Human
Financial authority approves within the delegation of authority
Shorter cycles with unchanged financial control.
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System
The approved outcome is written back to ERP
No manual re-entry, and ERP remains the record.
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System
Status is available without asking procurement
Procurement stops acting as a status desk.
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Agent
Receipt and invoice exceptions route with context
Fewer blocked invoices and less cross-team coordination.
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Record
The purchase record stays complete
More predictable purchasing and payment operations.
Guided buying makes the compliant path the easiest path
A complete, policy-ready requisition is assembled
Financial authority approves within the delegation of authority
The approved outcome is written back to ERP
Status is available without asking procurement
Receipt and invoice exceptions route with context
The purchase record stays complete
Seen enough?
See Procure-to-Pay run on one of your own procure-to-pay workflows, including the part that usually goes wrong.
Someone from client success replies, not a sales sequence. The assessment asks for no email.
Answer “who approved this, and why” in seconds. Not in weeks.
Routing agent
- Classify a request
- Permitted
- Request missing data
- Permitted
- Select buying route
- Permitted
- Approve above band
- Not permitted
Authority written down
Each agent carries an enumerated permitted-action set and a value ceiling you configure per entity.
Checkpoints that cannot be bypassed
Consequential decisions return to the people your policy names, and no configuration removes them.
Reconstructable
- Original request text
- Retained
- Rule that fired
- CAT-DRV-02
- Approvals and approvers
- Recorded
- Purchase order
- Written to ERP
Retrievable per transaction, without reading a mailbox
Evidence without a separate tracker
Every action is attributed to an actor and the permission that allowed it, retrievable per transaction.
What we need from you. Less than you think.
ERP write-back scope agreed
Which objects, which fields, and what happens on failure. Your ERP team will want this conversation early.
Catalogue or contracted supplier coverage
The more repeat buying you can route, the more manual work disappears.
Tolerance rules for matching
What counts as an exception, and who resolves each type.
Work with your existing tools.
Proconomy connects to the systems you already run. The ERP stays the system of record.
Where this already runs. In operations like yours.
- Industrial services and engineered products An industrial group unifies procurement across 18 operating companies 18 operating companies under one group 18 operating companiesOne group-level viewERP retained Read the story
- Automotive and mobility A global automotive manufacturer sees supplier risk beyond tier one Large, complex supplier ecosystem spanning tier one to tier N Tier 1 to tier N mappedOne supplier recordShared scorecards Read the story
Bring us a real Procure-to-Pay problem. Not a vendor scenario.
Not a vendor scenario — one of yours, including the part that usually goes wrong. You will see where the agents act, where the platform stops, and what it leaves on the record.
Someone from client success replies, not a sales sequence. If we are not a fit we will say so on the first call.
Not ready to talk to anyone?
Fair enough. Both of these work without giving us your email.