Platform Workflows

Every workflow your procurement
team will ever need

Proconomy covers the full source-to-pay lifecycle — from demand signals and supplier onboarding to contract management, quality inspection, and invoice automation. All connected. All AI-augmented.

8
Core workflows
40+
Process steps
12+
User roles
100%
End-to-end coverage
🔄Core Procurement

Source-to-Pay

The end-to-end procurement engine — from demand signal to supplier payment, fully automated and audit-ready.

📋 9 steps👥 7 roles
65%
Faster PO cycle time
100%
Spend visibility
🚗💻
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📊Supply Planning

Demand Forecasting

Turn demand signals into purchase orders automatically — before shortages happen, not after.

📋 6 steps👥 4 roles
40%
Fewer emergency POs
25%
Inventory reduction
🚗💻
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🤝Supplier Management

Supplier Onboarding

Qualify, approve, and activate new suppliers in days — not weeks — with AI-powered risk assessment built in.

📋 6 steps👥 4 roles
5 days
Average onboarding time
100%
Document compliance rate
🚗✈️
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📋Commercial Management

Contract Lifecycle

Draft, approve, sign, and manage every supplier contract in one place — with zero expiry surprises and full utilisation visibility.

📋 6 steps👥 5 roles
Zero
Contracts expired unnoticed
80%
Less contract admin time
🚗✈️
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Quality & Compliance

PPAP

AI reads every document at upload. Buyers review decisions — not PDFs.

📋 5 steps👥 4 roles
12
AI-checked document types
7
Cross-doc consistency rules
🚗✈️
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🔬Engineering & Compliance

Component Lifecycle

Detect obsolescence risks years ahead of time — and source qualified alternates before a single production line is threatened.

📋 6 steps👥 4 roles
24 months
Average risk detection lead time
90%
EOL events handled proactively
💻🚗
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🏆Supplier Management

Supplier Performance

Turn supplier data into actionable scorecards — and drive continuous improvement across quality, delivery, and cost.

📋 5 steps👥 4 roles
30%
Improvement in supplier OTD
100%
Supplier score coverage
🚗✈️
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💳Finance & AP

Invoice Matching

Eliminate the AP backlog — AI matches invoices in seconds and resolves exceptions intelligently so Finance can focus on what matters.

📋 6 steps👥 3 roles
95%
Straight-through match rate
80%
Reduction in invoice processing
🚗🏛️
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🧠Commercial Management

Contract Intelligence

AI that reads, understands, and monitors every contract — so your team spends time on decisions, not document hunting.

📋 8 steps👥 4 roles
< 2 min
Contract fully analysed by AI
100%
Obligation coverage
🚗⚙️
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🔵Quality & Compliance

APQP

5-phase APQP with AI pre-screening on every document, readiness scoring per phase, and automatic PPAP creation at Phase 4.

📋 5 steps👥 4 roles
5
APQP Phases
Live
Phase readiness score
🚗🚘
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⚠️Quality & Compliance

SCAR / 8D

Issue, track, and close supplier corrective actions — with full 8D structure, configurable SLAs, and supplier portal response.

📋 6 steps👥 4 roles
D0–D8
Full 8D Structure
100%
SLA visibility
🚗🚘
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📊Quality & Compliance

Quality Scorecard

A live composite quality score for every supplier — so you always know who needs attention before a problem becomes a crisis.

📋 4 steps👥 4 roles
5
Quality KPIs
A–F
Live grade
🚗🚘
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🔧Core Procurement

Indirect & MRO

From employee request to approved payment — structured, visible, and controlled. No more maverick MRO or untracked service spend.

📋 5 steps👥 4 roles
40%
of total spend
0
Maverick spend
🚗📱
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🧭Core Procurement

Guided Buying

Every purchase starts right — intake to approved PO, guided by policy and AI from the first click.

📋 7 steps👥 4 roles
100%
Policy-compliant purchases
80%
Faster requisition creation
🚗💻
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📈Finance & Control

Spend Analytics

See where every pound goes — identify savings, rationalise suppliers, and present the CPO story with data.

📋 5 steps👥 4 roles
100%
Spend categorised
20–30%
Tail spend reduction
🚗⚙️
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⚖️Commercial Management

Contract Compliance

Every contract commitment tracked, every SLA measured, every obligation met — automatically.

📋 5 steps👥 4 roles
0
Missed renewal deadlines
100%
Obligation visibility
🚗🏥
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💻Finance & Control

IT Procurement

Stop paying for software nobody uses — full visibility of your IT estate, renewals, and license compliance.

📋 5 steps👥 4 roles
30%
Average IT cost reduction
0
Surprise auto-renewals
💻⚙️
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📒Finance & Control

Accruals

Close the books faster — auto-generate accruals from open POs, reconcile in minutes, push to ERP in one click.

📋 5 steps👥 4 roles
2 days
Period close acceleration
99%
Accrual accuracy
🚗⚙️
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See every workflow in action

Book a live demo and watch Proconomy run through the full procurement cycle — end to end — for your industry.