End-to-end procurement intelligence for Tier 1 and Tier 2 suppliers.
Automotive procurement is defined by zero-defect expectations, multi-level BOM complexity, and relentless pressure on cost and delivery. PPAP, IATF 16949, and APQP standards demand rigorous supplier qualification — yet most manufacturers still manage these processes across spreadsheets, emails, and siloed ERP modules. Proconomy was purpose-built for this environment.
These are the procurement problems that cost automotive manufacturers time, money, and compliance risk every day.
Preparing and approving Production Part Approval Process documentation involves 18 elements across FMEA, Control Plans, MSA studies, and PSW sign-off. Without structured tooling, these are managed through email threads and shared drives — creating version conflicts, lost documents, and approval bottlenecks that routinely delay NPI by 6–12 weeks.
Maintaining IATF 16949 certification status across hundreds of Tier 1 and Tier 2 suppliers requires tracking audit dates, certification expiries, and corrective action status. When this is managed in spreadsheets, expiries are missed, and compliance gaps are only discovered during customer audits.
Sourcing a complex automotive assembly involves cross-referencing the BOM, the Approved Supplier List (ASL), open RFQs, existing LTAs, and commodity pricing benchmarks — across multiple ERP modules and spreadsheets. Buyers spend 40% of their time gathering data rather than negotiating.
When a supplier changes a material, process, or sub-supplier, they are required to issue a change notification. Without an automated monitoring system, these notifications arrive via email and are frequently missed — putting production at risk and triggering emergency re-validation.
Allocating warranty claim costs back to responsible suppliers requires linking field failures to production lots, identifying the root-cause supplier, and initiating a formal claim — a process that takes weeks when done manually and often results in unclaimed recovery.
SQEs spend the majority of their time filling in compliance forms, chasing PPAP documents, and generating status reports — rather than doing on-site audits and capability development. The administrative burden limits how many suppliers a single SQE can effectively manage.
Purpose-built features and Agentic AI working together to eliminate the most costly automotive procurement problems.
Structured 18-element PPAP workflow with document upload, version control, and approval routing. The Supplier Onboarding Agent guides suppliers through each element, flags missing items, and drafts follow-up requests automatically.
Certification status, expiry dates, and audit schedules tracked in real time across your entire supplier base. Automated alerts notify procurement and quality teams 90 and 30 days before expiry.
BOM-driven sourcing with Approved Supplier List integration. The Sourcing Recommendation Agent identifies optimal suppliers at each BOM level, surfaces existing contracts, and flags preferred vs. non-preferred sources.
Automated supplier change notification monitoring with impact assessment. When a supplier files a change, the Lifecycle Risk Agent assesses the regulatory and production impact and routes it to the right approver.
SQE-specific dashboards with audit scheduling, corrective action tracking, and supplier performance scoring. AI-generated gap reports eliminate manual status compilation.
Category-level spend visibility with commodity benchmark pricing. Identifies consolidation opportunities and maverick spend across plants, enabling strategic negotiations with Tier 1 suppliers.
Links field warranty failures to production lots, identifies the root-cause supplier, and initiates formal recovery claims with supporting evidence — purchase order, goods receipt, and inspection records — compiled automatically.
Every procurement workflow in a single platform — from MRP-driven requisition through goods receipt, quality inspection, and invoice settlement.
Requisition
MRP-driven or ad-hoc
RFQ / Sourcing
Send to ASL suppliers
Quote Comparison
TCO + CO₂ scoring
Purchase Order
Commit to supplier
Goods Receipt
Confirm delivery
Quality Inspection
Inspect received goods
Invoice Matching
2-way / 3-way match
Payment
AP settlement
AI at every step
Agents monitor, recommend, and act across the full S2P cycle — not just in one module.
No re-entry
Data flows automatically from requisition through to payment — one object, one audit trail.
Role-tailored views
Each of the 8 roles sees only the steps and actions relevant to them — no noise, no missed tasks.
Proconomy's AI Forecast Agent takes your order bank, traverses your full multi-level BOM, and surfaces ready-to-approve requisitions — in minutes, not days.
Click any BOM level to explore
SUV Model X — 12,400 units / month
Proconomy ingests confirmed dealer orders, fleet contracts, and historical run rates from your order bank. Seasonality indices and incentive calendar effects are applied before BOM traversal begins.
From BOM explosion to approved requisition — the full workflow
AI agent ingests order bank, applies seasonality index and incentive calendar, outputs 3 demand scenarios in minutes.
Multi-level BOM traversal converts finished-goods demand into assembly, component, and raw material requirements.
System groups BOM lines by category and supplier, applies lead-time buffers, and surfaces suggested requisitions in the buyer worklist.
Buyer reviews quantity, supplier, and timing per line. Adjustments are made in-app — no spreadsheet export needed.
One-click conversion creates approved purchase requisitions, triggers RFQ or auto-PO creation based on existing contracts.
Replace email threads and shared drives with a purpose-built PPAP process — from submission request to approved warrant, tracked at every element.
Stage 1
Performed by: Buyer / SQE
Buyer creates PPAP package and selects submission level (1–5)
System generates element checklist from the selected level automatically
Supplier receives portal notification with document requirements
Target disposition date is set and tracked from day one
Warrant only — retained at supplier
Warrant + samples + limited supporting data
Warrant + samples + full supporting data (most common)
Warrant + other requirements defined by customer
Warrant + samples + all supporting data — reviewed at supplier
From first registration to Approved Supplier List entry — every qualification step structured, tracked, and enforced. IATF 16949, APQP, IMDS, and AIAG MSA captured at source.
Supplier self-service
What's captured
Stage outcome
Supplier profile created. Portal access provisioned. Onboarding checklist generated.
Supplier self-service + Buyer verification
What's captured
Stage outcome
Financial risk score generated. Sanctions screening completed automatically.
Supplier + SQE review
🚗 Automotive-specificWhat's captured
Stage outcome
Certification expiry dates entered into automated monitoring. SQE review triggered.
Procurement Manager
What's captured
Stage outcome
Supplier is live. Ready to receive RFQs, submit PPAPs, and upload invoices.
The Supplier Onboarding Agent runs continuously in the background — monitoring certification expiries, chasing missing documents, and guiding suppliers through PPAP requirements autonomously.
Agent actions (autonomous)
Monitors IATF 16949 cert expiry — alerts SQE at 90 and 30 days
Screens supplier against sanctions lists on registration
Generates gap analysis vs. IATF 16949 requirements automatically
Drafts follow-up emails to suppliers for missing documents
Answers supplier questions about PPAP requirements via chat
Flags conditional approvals nearing expiry for SQE re-review
The same platform serves Tier 1 procurement teams managing complex multi-tier supply chains and Tier 2 suppliers qualifying for customer programs.
Direct OEM supplier managing complex multi-tier supply chains
Key use cases
Multi-Level BOM Procurement
Source assemblies, sub-assemblies, and raw materials across thousands of part numbers from hundreds of Tier 2 and 3 suppliers.
PPAP as Initiator
Issue PPAP requests to your Tier 2 suppliers, track 18-element submissions, and manage disposition across your full supplier portfolio.
Demand Forecasting
Convert OEM build schedules and your own order bank into material-level requirements via BOM explosion and auto-generated requisitions.
IATF 16949 Compliance Management
Maintain certification status for all suppliers, schedule audits, and generate compliance reports for OEM customer audits.
LTA & Category Strategy
Manage long-term supply agreements, track call-off utilisation, and identify consolidation opportunities across commodity categories.
Multi-Plant Visibility
Consolidated spend view across all manufacturing sites — procurement KPIs, budget vs. actuals, and supplier performance by plant.
Component or sub-assembly supplier qualifying for Tier 1 programs
Key use cases
PPAP Submission Portal
Receive PPAP requests from Tier 1 customers, upload 18-element documentation, track revision cycles, and receive disposition notifications — all in one portal.
Certification Management
Maintain and share IATF 16949, ISO 14001, and ISO 45001 certificates with automatic expiry alerts so nothing lapses during a customer audit.
RFQ Response
Receive sourcing events, submit quotes with pricing and lead times, and track award decisions directly in the supplier portal.
Order & Delivery
View confirmed POs, confirm delivery schedules, and upload invoices directly — no more email-based PO confirmations.
APQP Collaboration
Participate in APQP milestones, document capability studies, and submit MSA data to Tier 1 procurement and quality teams.
Corrective Action Tracking
Receive 8D corrective action requests, submit closure evidence, and track resolution status in a single audit trail.
One platform. Both sides of the supply chain relationship.
When a Tier 1 sends a PPAP request in Proconomy, the Tier 2 supplier receives it instantly in their portal. No emails. No re-entry. The same data object, shared in real time.
Track OTIF, quality pass rates, and PPAP compliance per supplier. When performance fails, trigger a structured 8D corrective action workflow — all in one platform.
Bosch Automotive
PreferredSUP-0042 · 8 active POs
ZF Friedrichshafen
PreferredSUP-0018 · 5 active POs
Precision Castings Ltd
ConditionalSUP-0097 · 2 active POs
Schaeffler Group
PreferredSUP-0031 · 11 active POs
Formal 8D corrective action requests issued directly from a quality inspection failure or PPAP rejection. Supplier responds in-portal. Every discipline tracked to closure.
Cross-functional team assembled. Problem owner assigned.
Defect quantified with 5W2H. Failed batch and lot identified.
Immediate containment to protect production. Suspect stock quarantined.
Fishbone / 5-Why analysis. Escape point identified.
Permanent fixes defined with owner and target date.
Actions implemented. Updated control plan and PFMEA.
Lessons learned documented. Similar processes reviewed.
Closure confirmed. 8D report issued and archived.
Automotive procurement runs on long-term supply agreements. Proconomy tracks every LTA — utilisation, expiry, and call-off balance — so your team negotiates renewals before you're forced onto spot pricing.
Bosch Automotive
Fuel Injection Systems
ZF Friedrichshafen
Transmission Components
Schaeffler Group
Bearings & Seals
Spot Market
Steel Stampings
Continental AG
Brake Systems
Annual pricing agreements protect against commodity volatility — locked rates for the fiscal year.
Draw down against committed volumes as production demand requires — no re-sourcing each order.
Automated 90 and 30-day alerts before LTA expiry. Never get caught on spot pricing because an agreement lapsed.
Real-time call-off utilisation per agreement — see which contracts are under or over-committed.
The Lifecycle Risk Agent monitors every component in your BOM portfolio — surfacing EOL alerts, BOM impact analysis, and alternate sourcing recommendations before production is at risk.
Bosch 0261S06286
Engine Control Module
Continental A2C9648860
ABS Control Unit
Delphi 28307785
Fuel Pressure Sensor
Infineon TC297TP
Microcontroller Unit
TDK B82799C0472N
EMC Filter Component
Scans component lifecycle status across your full BOM portfolio — not just parts you've flagged manually.
When a part goes EOL, instantly identifies every BOM it appears in, every open PO, and every active supplier relationship affected.
Suggests functionally equivalent alternate parts from qualified suppliers on your AVL, with compatibility notes.
Calculates optimal last-time buy quantity based on remaining production horizon and shelf life. Initiates requisition automatically.
Ranks obsolescence risks by production impact — parts affecting the most BOMs with the least coverage get surfaced first.
Monitors supplier Product Change Notifications and Product Discontinuation Notices and routes to the right buyer immediately.
Every recommendation, alert, and approval request from every AI agent lands in My Actions — role-filtered so each team member sees only what needs their decision.
Based on overnight forecast run — base scenario, Week 18 requirements. Covers powertrain (23 lines), chassis (14 lines), and electrical (10 lines).
2 of 18 elements flagged: expired MSA study (Element 8) and missing PSW signature (Element 18). Follow-up email drafted and ready to send.
Lowest TCO across 4 quotes. Price: $12.40/unit (8.3% below next best). Lead time: 6 weeks. CO₂: 2.1 kg/unit (lowest). Risk score: Low.
Certification expires 7 May 2026. Audit body: TÜV SÜD. No renewal scheduled in system. Affects 4 active POs totalling $1.2M.
INV-8821: quantity variance (ordered 500, invoiced 520). INV-8834: price exceeds LTA rate by 4.2%. INV-8841: GR not confirmed.
7 suppliers for standard fasteners. Top 2 cover 84% of volume. Consolidating to 2 preferred suppliers could yield 11% price reduction (~$180K/yr).
No more checking 6 different modules for updates.
Buyers, SQEs, finance, and procurement managers each start their day in My Actions — one filtered view of everything that needs a human decision, right now.
Multi-plant budget tracking, category spend breakdown, and AI-generated cost reduction recommendations — all in one view.
Interior trim spend split across 9 suppliers. Top 3 cover 71%. Consolidating to preferred vendors: est. 13% saving (~$690K/yr).
Review category →$340K in fasteners and fixings purchased outside preferred supplier agreements this quarter. 4 buyers, 3 plants.
View transactions →Steel (HRC) spot price down 8.2% vs LTA rate. Review 3 expiring contracts — potential to renegotiate at market.
Review contracts →$2.2M headroom in Electrical Systems. EV component demand shift — consider committing to spot buys before Q4 price increase.
View category →Proconomy sits alongside your ERP — not replacing it. It fills the procurement intelligence gap that SAP, Oracle, and spreadsheets leave behind.
Pain Point
ERP + Spreadsheet + Email
Proconomy
PPAP tracking
Email threads + shared drives + spreadsheet tracker
Structured 18-element workflow with version control, progress tracking, and AI completeness check
IATF 16949 cert expiry
Spreadsheet updated manually. Discovered during customer audit.
Automated 90/30-day alerts to SQE and buyer. Zero lapse incidents.
BOM-driven sourcing
Cross-reference ERP BOM + ASL spreadsheet + RFQ email chain + commodity pricing file
Single BOM-driven sourcing interface. ASL, LTAs, and pricing in one view.
Supplier change notifications
Arrives in buyer email inbox. Frequently missed. Emergency re-validation.
Automated monitoring. AI assesses impact and routes to correct approver on receipt.
Demand forecasting → requisitions
Manual MRP run + Excel BOM explosion + buyer data entry into ERP (2–3 days)
AI Forecast Agent: order bank → BOM explosion → suggested requisitions (< 4 min)
Supplier qualification status
Spreadsheet with conditional formatting, owned by one SQE, not shared
Real-time ASL with qualification stage, cert status, and performance scores visible to all roles
RFQ multi-supplier comparison
Quote emails compiled into comparison spreadsheet by buyer
Auto-populated award matrix with TCO, lead time, and CO₂ scoring per line
Invoice 3-way match
Finance team manually matches PO, GR, and invoice. 3–5 days per exception.
Automated 2-way and 3-way matching. Exceptions routed automatically. Agent drafts resolution actions.
Proconomy is a procurement intelligence and execution layer — not an ERP replacement. BOM data imports via CSV or API. POs export back to your ERP. Approved requisitions sync automatically. Your financial system stays authoritative for accounting; Proconomy owns procurement workflow and supplier intelligence.
How an automotive procurement team runs a full S2P cycle in a single day — with Proconomy doing the data work so they focus on decisions.
Overnight AI Forecast Agent ran a demand scenario against the updated order bank. 3 suggested requisition batches are waiting in the worklist — covering 47 part numbers across powertrain and chassis categories.
Buyer reviews the suggested requisitions, adjusts quantity on 3 lines based on safety stock, and converts to approved purchase requisitions in one click. No ERP re-entry needed.
RFQ sent to 4 ASL-approved Tier 2 suppliers for camshaft and bearing kits. Response deadline set for 48 hours. Suppliers receive portal notification and respond online.
SQE reviews AI-generated gap report for a new Tier 2 camshaft supplier. Agent has pre-screened all 18 elements and flagged 2 issues: expired MSA study and missing PSW signature. Follow-up emails drafted automatically.
All 4 suppliers submitted quotes. Sourcing Recommendation Agent ranks them by TCO — factoring unit price, freight, lead time, and CO₂ per unit. Buyer accepts AI recommendation and awards 2 lines to preferred supplier, 1 to backup.
Purchase Order created from awarded RFQ lines. LTA price verified — no deviation. PO PDF generated and sent to supplier portal. Supplier acknowledges delivery schedule within minutes.
New Tier 2 forging supplier submits registration. IATF 16949 cert uploaded. Supplier Onboarding Agent validates certificate against issuing body, sets 90-day expiry alert, and creates APQP capability record.
Invoice Approval Agent processes 23 invoices overnight. 20 pass 3-way match automatically. 3 flagged for buyer review — 2 quantity variances, 1 price discrepancy against LTA rate. No manual matching.
8 procurement activities. 9 hours. No spreadsheets.
Every workflow above runs in Proconomy — and every AI agent action happens without prompting. The team focuses on decisions; the platform handles data, documentation, and communication.
IATF 16949, PPAP, APQP, IMDS, and AIAG MSA aren't modules you configure — they're embedded into every workflow from day one.
Quality Management
International quality management standard specific to automotive — required by all major OEMs (Toyota, GM, Ford, Stellantis, BMW, Volkswagen) for Tier 1 and increasingly Tier 2 suppliers.
What Proconomy does
Tracks certification status, issuing body, and exact expiry date per supplier
Automated alerts 90 and 30 days before expiry — SQE and procurement notified
Audit schedule management — plan, record, and track corrective actions
Gap analysis report generated automatically by Supplier Onboarding Agent
Customer-specific requirements (Ford CSR, GM BIQS) captured per supplier
Without Proconomy:
Lapsed IATF 16949 certification → OEM customer audit finding → potential line-stop order
These agents run autonomously in the background — monitoring, analysing, and acting so your team doesn't have to.
Multi-scenario demand planning from order bank — BOM explosion to suggested requisitions in minutes
Automates PPAP workflow, IATF 16949 qualification, and supplier gap analysis
BOM-driven supplier selection with ASL and LTA integration
Monitors supplier change notifications, certification expiries, and component EOL events
Category spend visibility, commodity cost benchmarking, and maverick spend detection
Strategic sourcing recommendations, supplier consolidation, and budget vs actuals alerts
Autonomous 3-way match across PO, goods receipt, and invoice — auto-approves compliant invoices, flags exceptions
Investigates matching failures, identifies root causes (price variance, quantity mismatch, LTA deviation), and recommends resolution
Proconomy's agents don't just surface information — they act. They draft emails, flag risks, generate recommendations, and initiate workflows autonomously, so your team focuses on decisions, not data gathering.
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See how Proconomy's Agentic AI platform addresses the specific challenges your procurement team faces every day.