Every purchase starts right — intake to approved PO, guided by policy and AI from the first click.
Maverick spend happens when the buying process is too hard. When employees don't know how to raise a purchase, they find workarounds — personal cards, verbal approvals, unapproved vendors. Proconomy's Guided Buying workflow puts a clear, AI-assisted front door on every purchase. Whether the request comes from a production planner generating an MRP signal, a department head raising a one-off need, or an operations team requesting ongoing services — everyone follows the same structured path. The orchestration engine then routes each request automatically to the right channel: direct PO for approved vendors under threshold, RFQ for competitive sourcing, or auction for high-value contested categories. Policy enforced. Budget checked. Supplier qualified. Before a single pound is committed.
Every step is designed to eliminate manual effort, reduce errors, and give your team real-time visibility at every stage of the process.
Any employee raises a purchase need through the Intake portal — a simple, guided form that captures what is needed, why, when, and how much it will cost.
Nova AI drafts a structured requisition from a plain-language description — the requester just describes what they need.
No more email requests. No more phone calls to procurement. Any employee can raise a need without training.
The intake is reviewed by the department manager or budget owner. Approved intakes proceed to procurement. Rejected intakes return to the requester with a reason.
AI flags intakes that exceed budget thresholds or duplicate recent purchases for the same category.
The formal purchase requisition is created — either automatically from an approved intake or directly by a buyer. The guided wizard walks through every required field.
AI Line Intelligence enriches each line with supplier recommendations, estimated lead times, and historical pricing.
Buyers create complete, accurate requisitions in minutes — not half-filled forms that get kicked back.
MRP-generated purchase signals are reviewed in a dedicated dashboard. Buyers bulk-accept routine replenishment signals and flag exceptions for manual handling.
AI identifies MRP signals that should be converted to blanket order call-offs vs spot buys based on spend history.
The orchestration engine evaluates each approved requisition against routing rules and automatically directs it to the correct sourcing channel — PO, RFQ, or auction.
AI Sourcing Recommendation Agent suggests the optimal channel based on category, spend history, and market conditions.
Zero buyer effort for routine purchases. Human attention focused on strategic sourcing decisions.
Every requisition is validated against the cost centre budget before approval. Multi-level approval routing ensures the right people sign off at the right thresholds.
AI flags requisitions approaching budget limits and suggests deferral or split sourcing to stay within period budgets.
For approved-vendor, under-threshold purchases, a PO is created directly from the requisition. For competitive buys, the requisition flows into an RFQ or auction event.
Buyers spend time on supplier strategy — not re-typing data between systems.
Proconomy gives every stakeholder the right view, the right tools, and the right level of access — so no one is a bottleneck and nothing falls through the cracks.
These are not theoretical benefits — they are outcomes that procurement teams experience within the first quarter of deploying this workflow on Proconomy.
Every purchase — from a ₹500 stationery order to a ₹5 Cr capital buy — flows through the same front door. No off-system purchases, no surprise invoices.
AI Nova drafts a complete requisition from a plain-language description. Buyers review and submit in minutes, not hours spent filling in forms.
Real-time budget checks on every requisition catch overspend before commitment — not after the invoice arrives.
Orchestration engine handles routine replenishment automatically. Buyers focus on strategic sourcing and supplier relationships.
MRP-driven requisitions integrated with production planning and BOM explosion
Fast-moving NPI requisitions with component alternates and AVL routing
MRO and capex requisitions on the same platform with category-based routing rules
Project-based requisitions with cost code allocation and subcontractor intake
Controlled buying with audit-ready approval trails and budget compliance
The end-to-end procurement engine — from demand signal to supplier payment, fully automated and audit-ready.
Explore 9 steps →Turn demand signals into purchase orders automatically — before shortages happen, not after.
Explore 6 steps →Qualify, approve, and activate new suppliers in days — not weeks — with AI-powered risk assessment built in.
Explore 6 steps →Draft, approve, sign, and manage every supplier contract in one place — with zero expiry surprises and full utilisation visibility.
Explore 6 steps →See how Proconomy transforms this workflow for your procurement team — live, with your own scenarios.