Close the books faster — auto-generate accruals from open POs, reconcile in minutes, push to ERP in one click.
Month-end close is procurement's problem too. Every open purchase order that has received goods but hasn't been invoiced is an accrual waiting to happen — and in most organisations, identifying those accruals is a manual, error-prone process that delays the finance close by days. Proconomy's Accruals Management workflow automates the generation of procurement accruals from live PO and goods receipt data. Every goods-received-not-invoiced (GRNI) position is calculated automatically, categorised by cost centre and GL account, and presented to Finance for review. One click pushes the approved accruals to the ERP. Full history is maintained for period comparisons and audit trail.
Every step is designed to eliminate manual effort, reduce errors, and give your team real-time visibility at every stage of the process.
The system automatically identifies all open goods-received-not-invoiced positions — purchase orders where goods have been received but the supplier invoice has not yet been posted.
AI identifies GRNI positions that are likely to remain uninvoiced beyond the period and recommends accrual vs enquiry with supplier.
No more manual PO reconciliation at month end. Every GRNI position identified automatically.
Accruals are generated from the GRNI positions with full GL account, cost centre, and period coding applied automatically.
A complete, coded accrual journal is generated in minutes — ready for Finance review, not Finance reconstruction.
Finance reviews the generated accruals, adjusts any misclassified items, and approves the accrual run for posting.
Approved accruals are pushed to the ERP system in a single action — formatted to the ERP's journal entry requirements with all required coding.
AI validates accrual coding against the chart of accounts before push — catching misclassified entries before they hit the GL.
One click. Accruals in the ERP. Period closed.
Full history of every accrual run is maintained — showing what was accrued each period, who approved it, what changed, and how it compared to the prior period.
Audit requests for accrual justification answered immediately — not reconstructed from memory.
Proconomy gives every stakeholder the right view, the right tools, and the right level of access — so no one is a bottleneck and nothing falls through the cracks.
These are not theoretical benefits — they are outcomes that procurement teams experience within the first quarter of deploying this workflow on Proconomy.
Automated GRNI identification and accrual generation eliminates the manual PO reconciliation that delays close. Finance reviews instead of builds.
Accruals calculated directly from PO and GR data — not estimated from memory or historical rates. The number is right because the data is live.
Replacing a multi-day manual process of exporting PO reports, reconciling against GR listings, and coding journal entries — with a one-click generation and review.
Full audit trail of every accrual run — who generated, who approved, what was changed, and the PO/GR evidence behind every line — available instantly.
High-volume GRNI positions across multi-tier supply chains with complex tooling and component receipts
Long-lead capital and MRO accruals with partial delivery tracking
Fast-moving component accruals with short delivery cycles and high transaction volumes
Project-based accruals with subcontractor services and materials reconciliation
Audit-ready accruals with regulatory-compliant documentation for SOX and GMP compliance
The end-to-end procurement engine — from demand signal to supplier payment, fully automated and audit-ready.
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Explore 6 steps →See how Proconomy transforms this workflow for your procurement team — live, with your own scenarios.