Digitise the entire Part Production Approval Process — from FMEA to PSW — with zero missing submissions and full audit readiness.
The Production Part Approval Process (PPAP) is a fundamental requirement for any manufacturer introducing new parts — particularly in automotive, aerospace, and medical device industries. Managed manually, PPAP submissions become a bottleneck: documents are emailed back and forth, levels are confused, approvals are verbal, and the audit trail is non-existent. When a regulatory body or customer asks for PPAP evidence, companies scramble. Proconomy digitises the full PPAP workflow — from triggering a submission to uploading Level 3 elements, SQE review, and Part Submission Warrant (PSW) sign-off — creating a permanent, searchable, and audit-ready record for every approved part.
Every step is designed to eliminate manual effort, reduce errors, and give your team real-time visibility at every stage of the process.
A PPAP is initiated for a new part introduction, a part change, or a new supplier. The SQE defines the required PPAP level (1–5) based on customer or internal requirements.
The supplier is notified of the PPAP requirement through the Proconomy portal — with the specific elements required for their assigned level.
The supplier uploads all required PPAP elements through the supplier portal — Design FMEA, Control Plan, ISIR, dimensional results, and more.
AI checks for completeness of submission before notifying the SQE — preventing incomplete submissions from entering the review queue.
The Supplier Quality Engineer reviews each submitted element against acceptance criteria — annotating findings and requesting clarifications directly through the platform.
Once all elements are reviewed and accepted, the SQE issues the Part Submission Warrant (PSW) — formally approving the part for production use.
The complete PPAP package — all submissions, reviews, queries, responses, and PSW — is permanently archived and instantly searchable.
Proconomy gives every stakeholder the right view, the right tools, and the right level of access — so no one is a bottleneck and nothing falls through the cracks.
These are not theoretical benefits — they are outcomes that procurement teams experience within the first quarter of deploying this workflow on Proconomy.
Structured digital submission with AI completeness checking eliminates the back-and-forth cycles that drag manual PPAP approvals into months.
The complete PPAP package for any part is retrievable in seconds — turning a 2-day audit preparation scramble into a 30-second search.
AI validates every submission against the required Level element list before it enters the SQE queue — no more partially complete packages wasting review time.
Clear visibility of PPAP status vs production start date means no part ever reaches the line without an approved PSW.
IATF16949 and customer-specific PPAP requirements (GM, Ford, BMW) fully supported
First Article Inspection (FAI) workflow aligned with AS9100 and AS9102
Design Validation and Process Validation documentation tracked within the PPAP framework
PPAP-light process for critical components in regulated applications
AEC-Q100/Q200 qualification documentation and PCN-triggered re-qualification workflows
The end-to-end procurement engine — from demand signal to supplier payment, fully automated and audit-ready.
Explore 9 steps →Turn demand signals into purchase orders automatically — before shortages happen, not after.
Explore 6 steps →Qualify, approve, and activate new suppliers in days — not weeks — with AI-powered risk assessment built in.
Explore 6 steps →Draft, approve, sign, and manage every supplier contract in one place — with zero expiry surprises and full utilisation visibility.
Explore 6 steps →See how Proconomy transforms this workflow for your procurement team — live, with your own scenarios.