Eliminate the AP backlog — AI matches invoices in seconds and resolves exceptions intelligently so Finance can focus on what matters.
Accounts Payable teams in procurement-intensive businesses are buried in invoice processing. Manual 3-way matching across purchase orders, goods receipts, and supplier invoices is time-consuming, error-prone, and creates cash flow uncertainty. Exceptions — price discrepancies, quantity mismatches, duplicate invoices — consume disproportionate time to investigate and resolve. Proconomy's Invoice Matching workflow automates the entire AP cycle: suppliers submit invoices directly through the portal, AI performs the 3-way match instantly, matched invoices are approved without human intervention, and exceptions are classified, explained, and routed for resolution — all within a single platform.
Every step is designed to eliminate manual effort, reduce errors, and give your team real-time visibility at every stage of the process.
Suppliers submit invoices directly through the Proconomy portal — uploading a PDF and selecting the associated Purchase Order.
The system automatically matches the invoice against the Purchase Order (agreed price and quantity) and the Goods Receipt (quantity actually received).
AI performs the 3-way match in real time upon submission — no queue, no delay.
Invoices that pass the 3-way match within configured tolerances are automatically approved — no human touch required.
Invoices that fail the match are classified by exception type — price variance, quantity discrepancy, PO not found, duplicate, or over-delivery.
AI Invoice Exception Agent classifies every exception, explains the root cause in plain language, and recommends the appropriate resolution action.
Finance reviews AI-classified exceptions and resolves them — approving with justification, querying the supplier, or rejecting and requesting a credit note.
AI drafts the supplier query message with specific details of the discrepancy — Finance reviews and sends in one click.
Approved invoices are batched for payment — grouped by payment terms, supplier, and due date — giving Finance complete control of outgoing cash flow.
Proconomy gives every stakeholder the right view, the right tools, and the right level of access — so no one is a bottleneck and nothing falls through the cracks.
These are not theoretical benefits — they are outcomes that procurement teams experience within the first quarter of deploying this workflow on Proconomy.
Eliminating manual 3-way matching from Finance's workflow returns significant capacity — redirected to higher-value analysis and supplier negotiation support.
Suppliers are paid faster on matched invoices — improving supplier relationships — while exceptions are resolved through a structured process rather than email chaos.
The vast majority of invoices match and are approved with zero human effort — only the genuine exceptions require Finance attention.
Every exception is categorised, explained, and resolved with a documented rationale — creating a defensible audit trail for every AP decision.
High invoice volumes across Tier 1 and Tier 2 suppliers — AI matching handles scale effortlessly
Complex contract-based invoicing with retentions, variations, and milestone payments
MRO invoice processing volume reduction frees Finance from administrative burden
Rapid NPI cycles generate high invoice frequency — AI handles the volume
High-frequency consumable and chemical invoices matched against lot-level purchase orders automatically
The end-to-end procurement engine — from demand signal to supplier payment, fully automated and audit-ready.
Explore 9 steps →Turn demand signals into purchase orders automatically — before shortages happen, not after.
Explore 6 steps →Qualify, approve, and activate new suppliers in days — not weeks — with AI-powered risk assessment built in.
Explore 6 steps →Draft, approve, sign, and manage every supplier contract in one place — with zero expiry surprises and full utilisation visibility.
Explore 6 steps →See how Proconomy transforms this workflow for your procurement team — live, with your own scenarios.