Direct materials. MRO. Services. Indirect spend. From MRP demand signal to supplier payment — fully automated. BOM explosion, multi-supplier RFQ, AI award, 3-way match, and real-time spend intelligence in one connected platform.
The average manufacturing company has procurement spread across 4+ systems, 3 spreadsheets, and a shared email inbox. Direct materials are planned, MRO is maverick, services are untracked. Buyers spend 60% of their time on data entry and status chasing — not strategy.
Ten integrated process steps — each AI-augmented, each handing off to the next automatically. Works for direct materials, MRO, and services.
36 purpose-built capabilities across five domains — direct, indirect, sourcing, purchasing, and finance. All connected, all AI-augmented, all in one platform.
Rolling forecasts with seasonality modelling, order bank integration, and incentive scenarios. Multiple forecast scenarios (base, optimistic, pessimistic) with AI-generated notes per SKU.
Full BOM explosion from finished goods demand down to raw material level. Net requirements calculated against stock, open POs, and safety stock — suggested requisitions created automatically.
Vehicle order bank by delivery month with confirmed quantity tracking. Demand planning integrated with customer delivery schedules for automotive Tier suppliers.
Category budgets with committed vs. actual tracking. Budget check on requisition approval — over-budget requests flagged and routed to finance for exception approval.
Multi-supplier, multi-line RFQ events with part-level breakdowns. Buyers specify quantities, required dates, and technical requirements per line. One click converts approved requisition to RFQ.
Run multiple negotiation rounds on the same RFQ event — invite suppliers to revise quotes, compare round-over-round movement, and close at best price with full audit trail.
AI scores every quote across price, lead time, quality history, payment terms, and compliance — then recommends the optimal award with a full justification trail for audit.
Side-by-side comparison of all supplier quotes on price, MOQ, lead time, tooling cost, and supplier performance rating. Weighted scoring surfaced per line.
When a supply contract expires, the system auto-generates a renewal RFQ to the same supplier panel — saving the buyer from rebuilding the event from scratch.
Dedicated AI agent per spend category that learns category dynamics, flags market price anomalies, identifies consolidation opportunities, and recommends preferred supplier lists.
Full PO lifecycle — multi-line, delivery schedules, price agreements, and amendments. POs dispatched directly to supplier portal with acknowledgement tracking.
Framework agreements with call-off release against blanket orders. Release schedules managed automatically against contracted quantities and delivery cadences.
Warehouse operators confirm received quantities, condition, and delivery reference. Quality inspection gate linked to PPAP and SQM — non-conforming goods flagged before entering stock.
Define and track delivery milestones on project and capital POs. Automatic alerts on missed milestones with impact assessment on downstream procurement steps.
Visual map of your supplier network by geography and category. Live risk events overlaid — weather events, geopolitical disruptions, supplier financial alerts — with AI impact assessment.
Real-time commodity price exposure across your purchasing portfolio. See which POs are exposed to aluminium, steel, copper, or resin price movements — and hedge proactively.
Centralised MRO inventory across 10 categories — lubricants, fasteners, PPE, filters, tools, electrical, cleaning, gases, packaging. Standardised descriptions, reorder points, preferred suppliers, and storage locations eliminate maverick MRO spend.
Self-service catalog for internal services — IT, Facilities, HR, Finance, Legal. Employees browse, request, and track status without raising manual tickets. Full procurement visibility over every internal service spend.
Browse supplier-managed catalogs directly within Proconomy and add items to requisitions without leaving the platform. Eliminates catalog maintenance overhead and speeds up repeat indirect purchasing.
Map preferred suppliers by MRO category with ranked priority. Buyers are guided to preferred vendors during requisition creation — driving volume consolidation and contract utilisation without manual policing.
Confirm delivery of services with a structured SES workflow — the service equivalent of goods receipt. Suppliers submit SES through the portal; buyers approve. SES completion gates invoice payment for all service POs.
Two-level L1/L2 category tree with configurable codes. Categories drive approval routing, tax rule application, spend reporting, and preferred vendor mapping — the governance backbone for all indirect spend.
PO, goods receipt, and invoice matched automatically on receipt. Discrepancies in quantity, price, or delivery terms flagged in real time with AI-suggested resolution.
Dedicated invoice exceptions queue with AI-assisted root cause diagnosis. Price discrepancies, missing GRs, duplicate invoices — each with context and recommended action.
Supports India GST (with HSN/SAC codes), EU VAT, UK VAT, UAE VAT, Australia GST, and US Sales Tax. Cross-border detection triggers automatic reverse charge mechanism (RCM). Tax fields on every invoice, fully audit-ready.
Track negotiated savings, cost avoidance, rebates, and early payment discounts. Live savings calculation per sourcing event — baseline vs. negotiated price × volume. CPO dashboard shows total procurement value-add by category and fiscal year.
Issue credit notes for returns, pricing errors, short deliveries, and duplicate invoices. Issue debit notes for back-charges against suppliers. Full lifecycle from draft to applied — linked to original invoice with audit trail.
Domestic value-add compliance tracking per purchase order and supplier. Regulatory reporting for government-mandated local content requirements — auto-calculated per transaction.
AI-powered spend categorisation and analysis by supplier, category, plant, and business unit. Maverick spend identification, consolidation opportunities, and negotiation targets surfaced automatically.
Payment runs generated from approved invoices with payment term enforcement. Early payment discount capture tracked against supplier agreements.
Environmental impact scoring per purchase — Scope 3 emissions calculated from supplier distance, transport mode, and material type. Sustainability reporting ready for ESG disclosures.
Most platforms ask suppliers to fill out a form. Proconomy captures 11 structured qualification domains — legal entity, banking, quality certifications, capacity, ESG status, automotive-specific requirements, and more — in a structured, workflow-driven onboarding process.
Proconomy manages your part master, multi-level BOMs, approved manufacturer and vendor lists, and component lifecycle status — all linked to procurement. When a component goes EOL, your BOM risk dashboard alerts you and recommends alternates before production is affected.
OSAT customers get dedicated device, consumable, and yield tracking — tailored to the unique procurement dynamics of semiconductor packaging and test operations.
NOVA agents don't just surface insights — they act. Every action is logged, every decision is explainable, every escalation is traceable.
Analyses historical consumption, seasonality patterns, and order bank data to generate rolling demand forecasts. Automatically triggers requisitions when projected stock falls below reorder point.
Scores every supplier quote on price, lead time, quality history, payment terms, and compliance status — then surfaces the optimal award recommendation with a full justification trail.
Real-time 3-way match validation. Flags price discrepancies, missing goods receipts, and duplicate invoices — then routes each exception to the right approver with context and recommended resolution.
Continuously monitors your supply base for financial distress signals, geopolitical events, weather disruptions, and delivery performance degradation — triggering early warning alerts before production is impacted.
Learns category dynamics, monitors market price indices, identifies spend consolidation opportunities, and maintains preferred supplier lists — acting as a tireless category manager for each commodity family.
Tracks raw material price exposure across your purchasing portfolio. Calculates the financial impact of commodity price movements on open POs and flags hedging opportunities.
Monitors MRO and indirect spend across every category — detecting maverick purchasing, flagging preferred vendor non-compliance, and identifying consolidation opportunities. Alerts on reorder point breaches and auto-suggests replenishment requisitions.
Proconomy is built for every stakeholder in the procurement process — not just the buyer.
Most procurement systems assign a fixed approver by role. Proconomy evaluates configurable rules in priority order — routing each requisition based on spend amount, category, urgency, and requestor — with different approval modes and auto-approval for low-risk spend.
PO receipts trigger quality inspection. Invoice exceptions link to supplier scorecards. Demand forecasts factor in PPAP approval status. Everything is connected.
The next frontier: an AI layer that accepts procurement requests in any form — email, chat, voice, or web — classifies them, extracts intent, and routes them to the correct workflow automatically. No forms. No manual triage. No missed requests.
Employees submit procurement needs via email, Slack, Teams, a web form, or voice. The NOVA intake agent reads, parses, and classifies every request — regardless of format.
Intake agent determines the request type: direct material, MRO, service, capex, or emergency. Extracts supplier, quantity, category, urgency, and cost centre from unstructured text.
Classified requests are routed to the correct workflow automatically — MRP requisition, service catalog, MRO catalog, spot buy, or RFQ event — without the buyer ever re-keying data.
Every intake request is logged — who requested, what was extracted, which workflow it was routed to, and what outcome resulted. Zero dark procurement.
See a live demo — from MRP demand signal through BOM explosion, AI sourcing, and automated 3-way match. The full S2P cycle, direct and indirect, in under 30 minutes.