Governed Autonomous Procurement
Agents run procurement. You keep the authority.
Done by an agent Waiting for a named person Four kinds of spend. One platform. One set of rules.
18th Procurement Excellence Summit & Awards 2026 Wednesday 8 July 2026 · The Westin Gurgaon, New Delhi
- Autonomous Procurement Platform of the Year
- Procurement Technology Innovation Award
- Unified Procurement and Supplier Management Platform
What you buy changes. The rules do not.
Direct, indirect and project spend each go wrong in a different way. All three run on one platform, under the rules you set.
- Goes into the product Direct materials Parts, components, castings, raw material and the tooling that makes them. The commercial answer is not enough. Whether a supplier is an approved source, and how its quality is standing right now, decides who is even allowed to quote. Approved sourcesQuality in the decisionChange control See how it works
- Keeps the business running Indirect, MRO & services Services, IT, facilities, logistics, and the maintenance and repair buying that keeps a line running. Thousands of small purchases, spread across every department and plant. Each one is too small to review, and together they are where policy quietly stops applying. Guided buyingContracted pricesA fast route when it is urgent See how it works
- Built once Project procurement A new line, a plant expansion, a tooling programme, machinery and its installation. Bought once, so there is no contracted price and no history to compare against. Engineering writes the specification and then changes it, and the change is usually priced after the work is done. Bought as packagesChanges priced firstMilestone-based release See how it works
Supplier qualification and quality run across all three. Supplier management
Every procurement workflow. One set of rules.
Every workflow runs the same way. Agents only do what you allow. Where your policy needs a person, the work stops and waits for them.
Intake & orchestration
Every request arrives in one place. Proconomy works out the category and sends it down the right route, using your rules — not whoever opened the inbox.
See Intake & orchestrationSourcing & RFx
Sourcing events are built from templates, and suppliers are chased for you. So you can run more of them, including categories you used to renew without testing the price.
See Sourcing & RFxCurrencies, units and incoterms made comparable
Contracts
Contracts are drafted from wording your legal team already approved. Each one stays linked to the orders placed against it.
See ContractsDrafted from approved language, deviations visible
Procure-to-Pay
Approved orders go straight into your ERP. Nobody retypes them. Anything that does not match is sent to the person who handles that problem.
See Procure-to-PaySupplier management
Documents and certificates are collected once. Quality, finance and compliance review them at the same time, against the rules that business unit actually applies.
See Supplier managementToday · one after another
With Proconomy · at the same time
Supplier quality
Corrective actions move on their own schedule, without anyone chasing. And a supplier’s quality record is in front of you before you award the business.
See Supplier qualityReaches the award decision before it is made
Spend intelligence
See total spend across every business unit as one number. Spot something worth acting on, and start the sourcing event from the same screen.
See Spend intelligenceThen the event opens from the finding
Multi-entity governance
Group rules apply everywhere. Each plant keeps its own approval limits and its own approvers.
See Multi-entity governanceCommon where it must be, local where it should be
Complex manufacturers run procurement on Proconomy.
See what changed for manufacturers who moved procurement off email and spreadsheets — without replacing an ERP.
- Industrial services and engineered products An industrial group unifies procurement across 18 operating companies Answers that used to take days of spreadsheet work now take seconds. 18 operating companies under one group 18 operating companiesOne group-level viewERP retained Read the story
- Automotive and mobility A global automotive manufacturer sees supplier risk beyond tier one The team can now see who supplies its suppliers, not just the companies it buys from. Large, complex supplier network spanning tier one to tier N Tier 1 to tier N mappedOne supplier recordShared scorecards Read the story
One platform. Everything else stays where it is.
Proconomy connects to the systems you already run. Nothing is replaced. Your ERP stays the system of record.
Connectors are configured per environment. Anything not listed is reached through the open API.
Seen enough?
See this running on one of your own workflows, with your policy and your thresholds applied.
Someone from client success replies, not a sales sequence. The assessment asks for no email.
More work completed. Same headcount.
Buyers stop passing work around
Agents take over the sorting, chasing and retyping. Buyers spend that time negotiating and choosing suppliers.
You stop renewing without testing the price
Setting up a sourcing event no longer takes a week. So you can test categories you used to renew automatically.
Approvals stop sitting unnoticed
Reminders and escalations run on your schedule, not on whoever remembers to follow up.
Nobody has to ask where things stand
Requesters and plant managers can see how far a request has got, without asking procurement.
Agents act inside limits you set. Every action leaves a record.
Ran without a person Held for a named person You move the line. Nothing else changes.
Routing agent
- Classify a request
- Permitted
- Request missing data
- Permitted
- Select buying route
- Permitted
- Approve above band
- Not permitted
Allowed actions
You list what each agent may do, and the most it can spend. You set both for every business unit.
Approvals that cannot be skipped
Important decisions go to the people your policy names. No setting can remove that step.
Reconstructable
- Original request text
- Retained
- Rule that fired
- CAT-DRV-02
- Approvals and approvers
- Recorded
- Purchase order
- Written to ERP
You can pull the trail for any order, without reading a mailbox
A record of every action
Every action records who or what did it, and which rule allowed it. You can pull the trail for any single order.
Audit-ready. Before your security review starts.
The questions your security team asks first, answered before the first call.
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SOC 1
Type 2
Our financial reporting controls, tested over a period of time rather than on a single day.
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SOC 2
Type 2
Security, availability and confidentiality controls, tested over a period.
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ISO 27001
Certified
Our information security management system is certified against the international standard.
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GDPR
Compliant
How we handle personal data, how long we keep it, and people’s rights over it, all to the regulation.
Another year like this looks free. It is not.
None of this shows up as a line in your budget. It shows up like this.
You only cover what the team has time for
Categories nobody had a spare week for get renewed automatically, at the current supplier’s price.
Your policy says one thing, the work does another
When the route depends on who opened the inbox, nobody can say how much spend actually followed the rules.
The process lives in people’s heads
A few buyers know the thresholds and the exceptions. If one leaves, you have their notice period to learn what they knew.
An audit shows what you bought, not why
Email proves the purchase happened. It rarely proves which rule allowed it.
Not for everyone. Thirty seconds to know if it is you.
This is you if
- You run more than one plant or business unit, each with its own approval limits and approvers.
- You have a written procurement policy, but people apply it from memory.
- Your ERP records transactions accurately, but does none of the work around them.
- Categories get renewed because nobody had a spare week to source them.
Probably not you if
- One site, one approval chain, and few enough suppliers to keep in your head.
- You want to replace your ERP, rather than the manual work around it.
- You expect software to award contracts, accept terms or close quality issues on its own.
Three questions. Answered before you ask them.
Does this replace our ERP?
No. The ERP stays the system of record and receives the approved outcome. Nothing is migrated out of it.
Do we need clean data first?
No. Categories get corrected as the work happens. Waiting for clean data is the most common reason nothing ever starts.
How much do we have to change to begin?
One workflow, in one business unit, set up from the policy you already have. It is not a programme.
Bring one real workflow. We will run it.
The one that costs your team the most follow-up, including the part that usually goes wrong. You will see where the agents act, where the platform stops, and what it leaves on the record.
Someone from client success replies, not a sales sequence. If we are not a fit we will say so on the first call.
Not ready to talk to anyone?
Fair enough. Both of these work without giving us your email.